Deel Local Payroll:
HR Features
Manage Your Entire Staff Lifecycle with an Integrated, Cloud-Based Human Resource System.
Deel Local Payroll
HR System Features Our Customers Love
As businesses increasingly digitise their processes, the pressure is on for HR leaders to develop digital workplaces and workforces that redefine how people work and connect with colleagues. Businesses with proactive human resources departments are taking charge and are not afraid to utilise game-changing technologies, taking a ‘do digital’ approach to the workplace.
By handling the entire lifecycle process of any employee, PaySpace human resource management solutions provide a centralised and cohesive human resource solution to managing an organisation’s workforce.
HR Features Our Customers Love
A comprehensive and simplistic leave administration module caters for basic conditions of employment compliance, as well as complicated cumulative and non-accumulative leave structures.
- Unlimited leave types
- Multiple schemes to cater for different contract types
- Accruals are based on the length of service, grade based, or a combination of both
- Hourly/Daily/Monthly accruals
- Forfeiture rules (move to a different bucket and/or forfeit)
- Proration upon termination/new engagement
- Suppressing of accrual before/after a specified date
- Enforcing of attachments before/after weekends or public holidays
- Enforcing of attachments after specified consecutive days
- Different workflow paths per leave type
Simplistic & Complex Leave Administration
The Deel Local Payroll Leave Module is all-encompassing and extremely easy to use. Whether a company offers the standard statutory leave accruals or if requirements are more advanced; such as multiple annual leave types with complex non-accumulative forfeiture rules, Deel Local Payroll can manage your leave processes while integrating to Payroll seamlessly.
Access to Information
Employees can view current and projected leave balances when applying for leave, cancel leave, attach any supporting documentation to leave requests as well as channel a leave request through an approval path according to simple reporting lines. More advanced workflow configurations are also available where administrators can define unlimited workflow approval paths.
Great Flexibility
Deel Local Payroll delivers pre-configured statutory leave on top of which users can also configure as many additional leave types as necessary in accordance with simple or complicated leave policies. Leave can be given upfront or accrued in units such as days or hours. More advanced accrual definitions can be based on length of service or salary grade.
Forfeiture rules are flexible and can be configured to drop off completely, or shift leave to different leave buckets based on anniversary date or a fixed date for all employees.
Advanced settings allow users to restrict negative leave, only accrue leave for new employees if they joined before a certain day of the month, the ability to toggle mandatory attachments and much more.
Seamless Integration with Payroll
Automated accurate payroll leave provision calculations are fed directly via the leave administration module where any fluctuation in employee leave balances translate into accurate provision costing for budget purposes. Upon termination, automated leave encashment options can be utilised where the user can firstly, view the amount of leave pay, perform the necessary pay-out, and reduce the leave balance accordingly – all in a single action.
Vast flexibility is also available with regards to defining leave pay income. Although the BCEA averaging leave pay income requirement is a standard delivered feature within the product, Deel Local Payroll allows the user more flexibility around averaging options.
Manage records pertaining to a specific position such as employment equity groupings, details relating to the purpose of the job and, most importantly, the minimum requirements for the position such as skills, qualifications and objectives or tasks.
- Create unlimited Org levels and units within these levels (business units, departments, divisions, cost centres, etc.)
- Pre-defined position library with attributes such as occupational levels, grades, BEE levels, OFO codes and more
- Ability to attach employees to a position, org structure and reporting line independently
- Alternatively, to the above, if job management is in use, employees will be linked to a job number, inheriting the org structure, position and all its attributes that are linked to the job
- Download a PDF format job specification
- Ability to overwrite attributes such as grade and employment status on employee level
- Ability to inactive an org unit with an effective date to ensure it cannot be linked to a job/employee in future
- Link further requirements to a position such as skills, qualifications, training, outputs etc. which allow for skills gap analysis and training gaps to be identified
- Mass update reporting lines when a manager is terminated
- On/Off-boarding notifications to multiple departments/employees
- Mass internal transfer between org units
Position Management & Performance Alignment
Deel Local Payroll empowers businesses to confidently track and report on their workforce by ensuring data accuracy and relevance. It enables companies to define and store detailed job descriptions and specifications—crucial for performance reviews and recruitment.
Each position record includes:
- Job purpose and grade
- Reporting lines
- Occupational category and level (essential for employment equity reporting)
This structured approach ensures that HR teams can instantly access up-to-date job specs, streamline hiring, and maintain compliance with equity regulations.
Define Role Requirements with Precision
Deel Local Payroll allows companies to capture detailed position requirements to support recruitment, performance management, and compliance.
Key position attributes include:
This structured approach ensures consistency across hiring, performance reviews, and employment equity reporting.
Get help assessing your employees so you can develop, motivate and retain a high performing workforce all year round without a separate appraisal system.
- Standard KPA templates per position, business unit, division, company etc.
- Custom defined scale values, descriptions and explanations
- Multiple process types to cater for monthly/quarterly/bi-annual and annual reviews
- Custom defined succession planning questions and response types
- Pre-defined templates and raters per employee, ensuring minimal administrative maintenance
- Multiple rate types (manager/self/peers/other) with different weightings
- Quick (30 seconds) process to kick off evaluation process
- Ability to add secondary scale (for additional feedback to report on)
- Define access such as who is allowed to create and maintain KPI’s (manager or employees), see weightings and see historical scores and details
- Individual based PDF reporting with detailed scores and comments per KPI
- Quick view of historical overall scores and progress per employee
- Company level reporting of scores, detailed KPI’s, progress and more
Capture and manage detailed employee incident records effortlessly. Track disciplinary actions, hearings, outcomes, and warning to ensure compliance and mitigate risks and safeguard your organisation effectively.
- Capture and maintain multiple incident types such as disciplinaries, appeals, conciliations, arbitrations, grievances and more
- Upload supporting documentation
- Link incidents to each other in order to track the full history of related incidents
- Create custom incident types
- Capture discussions for record purposes
- Easily report on all incidents within selected dates
Enable administrators to configure and define workflow processes by choosing the type of input that needs to be gathered and consolidated from their geographically dispersed workforce.
- Minimise duplication, errors and omissions
- Eliminate unnecessary cycles
- Enforce standards and consistency across the process execution
- Estimate the impact of internal position changes on the financial budget
- Quantify and demonstrate the business value of new headcount
- Ensure anything that can go wrong is planned and mitigated by performing risk adjustment of budgets
- Align hiring with strategic direction of the organization
- Setup recruitment plans based on headcount forecasts
- Account for every job using a unique job number for each headcount
- Include external labour broker costs
Set up company-level training courses and record all training history for an employee based on these courses. Attach skills to an employee, a position or a training course and completely manage the skills of your workforce. Search for a position vacancy based on skills that employees have.
Manage a Skilled Workforce
Deel Local Payroll Training & Skills Management Module assists companies in managing their workforce’s training requirements by enabling users to create training courses and capturing details such as course cost, NQF level, credits, whether the course is SAQA registered and much more.
Companies are able to build up a qualifications and skills repository that in turn is linked to employees so that employees can quickly be identified when specific skills or qualifications are being looked for.
Set Employees up for Success
Easily schedule employees for training, inform them electronically and monitor their progress. View an employee’s skills gap analysis against a specific position’s minimum requirements to assist in creating a career development plan to help them integrate into the company and their role.
Deel Local Payroll also provide various reports to assist you in completing annual training reports and compiling workplace skills plans.
Performance Management
Low scoring areas may require a training course as an intervention to rectify the problem.
Position Required Training
Use the position required training report in Deel Local Payroll to identify employees who need to attend relevant training courses.
Skills Gap
Identify skills gaps using the employee level skills gaps analysis screen in PaySpace.
Course Certificate Expiry
System Notification Available
Empower managers to give insights into an employee’s potential for promotion, the timing of the promotion, their risk of leaving and their possible reason for wanting to leave when appraising an employee.
- Promotion readiness – Assess employee promotion potential and optimal timing
- Retention risk – Identify the likelihood and reasons behind any intention to leave